Scheduled Reports

Overview

Scheduled Reports in PaperCut Hive & Pocket : Set, forget, and get the insights you need — automatically.

We know reporting is one of the most important tools in PaperCut Hive and PaperCut Pocket. But let’s be honest: generating the same reports over and over is time-consuming, repetitive, and keeps IT admins stuck doing low-value work.

That’s why we’ve built Scheduled Reports — a set-and-forget feature that automatically delivers tailored reports straight to the right people. Whether it’s a principal tracking student print habits, a finance manager reconciling budgets, or an IT admin monitoring usage, insights now flow automatically — without extra effort.

Feature highlights at a glance

• For PaperCut Hive & PaperCut Pocket
• Create recurring schedules for all existing reports, such as Print Volume, User Activity, Environmental Impact, and NEW Transaction Log report.
• Reports arrive as downloadable CSV (PDF coming soon) via email.
• Deliver insights directly to non-admins (principals, office managers, finance, IT).
• Reduce manual work and keep stakeholders aligned with timely data.
• Choose the cadence you need: daily, weekly, monthly, or yearly.

Key benefits

• Save time: eliminate repetitive, manual exporting and emailing of reports.
• Smarter decisions: deliver timely insights (Such as Print Volume, User Activity, Environmental Impact, Transactions) straight to the people who need them.
• Greater visibility: give principals, managers, finance, and IT access to the right data without requiring admin console access.
• Proactive management: identify trends, spot waste, and manage costs before they become problems.
• Scales effortlessly: from a single school to entire districts, reporting stays consistent, accurate, and automated.
• Future-ready: starts with CSV today, with PDF report delivery coming soon.
  

In short: customers gain efficiency, visibility, and control — without extra work.

Explore the admin experience

Setting up Scheduled Reports is easy. Just pick your report, set how often it runs, select who gets it, and let Hive do the rest. Want a walkthrough or demo? We’ve got you covered.

How to get started

Simply head into your PaperCut Hive admin console, go to Reports > Schedules, then select Schedule new report to set your first schedule. Need help? Check out our online manual.

Let us know how it’s working for you — your feedback will shape future improvements!

How it works

1. Pick your report type → Print Volume, User Activity, Environmental Impact, or our newest Transaction Report.
2. Set the frequency → daily, weekly, monthly, or yearly.
3. Choose your recipients → principals, teachers, finance, IT, or anyone else who needs the data.
4. Let Hive do the rest → reports are automatically delivered in CSV format (with PDFs coming soon).

Real-world example:

At a group of 33 schools in the Netherlands, just two administrators manage the entire print environment using a single instance of PaperCut Hive.

Previously, generating and sharing print reports was a manual, repetitive task—admins had to export print volume data and email it to each school leader individually. This consumed valuable time and often delayed access to insights.

With Scheduled Reports, the schools can now automatically deliver print volume summaries to each school head at the end of every term. Reports arrive on schedule, without the admins lifting a finger.

The impact:

• School leaders get timely, consistent visibility into print usage.
• Admins save hours each term by eliminating manual exports.
• The group can track and reduce waste across all 33 schools more effectively.

In short, what used to be a time-draining task has become a simple set-and-forget process—freeing IT staff to focus on higher-value priorities.

Known limitations:

We’re in Beta—so a few rough edges remain:

1. Only CSV delivery is supported now; PDF is on the way later.
2. Scheduled frequency is fixed — dynamic triggers (like usage thresholds) are not yet available.
3. Report templates are preset; deep customisation comes later.
4. In PaperCut Pocket, the user will not have access to any printer- or embedded app-related reports, as Pocket does not support embedded apps.