🔎 Admin console: Easy Print & Scan
Integrated Scanning allows the PaperCut Hive admin to centrally create Quick Scan actions on the PaperCut Hive admin console. They can then be deployed across multiple printers in the organization, reducing training needs and end-user errors while providing a consistent user experience.
For an overview of Integrated Scanning and Quick Scans, see Integrated Scanning - overview and benefits .
How to create a Quick Scan
To create a Quick Scan action:
- Enable Integrated Scanning .
- In the PaperCut Hive admin console, go to Easy Print & Scan > Integrated Scanning.
- Click Add Quick Scan. The Add Quick Scan panel is displayed.
- Select the scan destination. The panel updates according to the destination you selected.
- Complete the details in all of the sections and select Save Changes.
For Scan to Cloud — how to set up file names to stop new scan files overwriting old ones
Some cloud storage providers don’t support having multiple files with the same name and extension. We recommend that you choose filename variables that will output a different file name for each scan job.
For OneDrive, if a new file from a scan job has the same file name and extension as an existing file in the same folder, the new file will overwrite the existing one.
Google Drive, however, accepts files with the same name and extension within the same folder.
In the PaperCut Hive admin console, in Easy Print & Scan > Integrated Scanning > Add or edit a Quick Scan > Output File, use variables such as:
| File name variable | Rendered value example | Explanation |
|---|---|---|
${date_time_utc} | 2021-02-28T21-28-52UTC | It prints the date and time stamp at the UTC time zone down to seconds. |
${numeric_timestamp} | 1574738821 | This is the Unix timestamp. It prints a shorter unique value on the file name than the UTC time stamp variable above. |
Another benefit of using filename variables that output unique filenames per scan job is that the filename is also printed on scan-to-cloud email delivery notification subject lines. If the subject line is identical to the previous, some email providers such as Gmail will group emails by subject line. Having a unique subject line shows each email as a separate row in Gmail’s inbox.
OneDrive destination folder: Where to find PaperCut Hive scan job files on OneDrive?
Scan jobs to OneDrive are saved under the folder:
My files > Apps > Scans for PaperCut Hive
Microsoft directs files from third-party apps to be created as a subfolder within the Apps folder.
For Scan to Email — how to stop files attached to emails from going through the US SendGrid server
When you set up a Scan to Email Quick Scan, you select if you want the recipients to view the scan by:
- opening an attachment in the email
- clicking a cloud download link in the email
- a combination of both, depending on the scan file size.
Email attachments transit through the US SendGrid server. If you want to avoid that, select cloud download link, in which case PaperCut will store the file on the customer’s regional PaperCut server and email the recipient a download link to the scan file. The link expires 24 hours after it is sent.
To set up scan files to be accessed via a cloud download link:
- Create a new Scan to Email Quick Scan or open an existing one.
- In the Email attachment options section, in the Attach files up to dropdown, select All.
- In When scan file is over [0] MB, select Email as cloud download link.
In this section
This section contains detailed procedures and details about all of the ways you can configure Integrated Scanning.
- Enable Integrated Scanning
- Configure scan PDF compression
- Configure Quick Scan capture fields
- Configure scan to automatically create folders
- Configure Scan to Email using an address book
- Configure Scan to Fax
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